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The Employee Journal is where the monthly salary lines land before being posted to the general ledger. Every employee gets one or more lines per month — basic pay, allowances, leave deductions, end-of-service accrual, social-insurance contributions, overtime, and any loan installments or advance-salary deductions. You review, optionally add manual lines, and post.

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What you can do

  • Generate the monthly salary lines for all active employees in one click.
  • Add manual lines for one-off bonuses, disciplinary deductions, or anything outside the regular calculation.
  • Post the journal — the lines move to the general ledger using the accounts you configured on the employee posting group.
  • View posted payslips via the standard reports, or via the company’s mobile / portal app for self-service.

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Before you start

  • Set up your payroll inputs — salary types, packages, allowances, EOS, social insurance, overtime — and wire the HR G/L accounts on the employee posting group.
  • Process any pending leave, loan, or advance-salary records before running the monthly calculation, so they’re picked up correctly.

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Walkthroughs

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Walkthrough 1 — Run the monthly salary

Generate the salary lines for every active employee at month end.
  1. Search for Emp Journal Batches. You’ll see a DEFAULT batch already set up.
  2. Open the DEFAULT batch (or open Emp Journal directly).
  3. On the ribbon, click Calculate Monthly Salary.
  4. Enter the target month and year. Confirm.
The journal fills with one or more lines per employee — basic pay, allowances, deductions, end-of-service accrual, social insurance, overtime, and any active loan installments or advance-salary deductions. Look through the lines before posting.

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Walkthrough 2 — Add a one-off line

A one-time bonus or a disciplinary deduction that’s not part of the regular monthly calculation.
  1. Open Emp Journal (or stay on it from the previous step).
  2. Click New to add a row.
  3. Fill in employee, account, description, amount, and a document number if your batch requires one.
  4. Press Esc to save.
The line is queued alongside the calculated lines and will post together.

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Walkthrough 3 — Post the salary journal

Once the lines look right, post them to the accounts.
  1. With the journal open and lines reviewed, click Post on the ribbon.
  2. Confirm any prompts.
The salary cycle is closed. The lines are removed from the working journal and the resulting accounting entries are visible on standard reports (Trial Balance, etc.). Employees with self-service access can now see their payslip on their portal or mobile app.